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Editing Training Index

  1. Editing a page
  2. What is the Point-and-Click editor?
  3. Format Text Tools
      1. Bold, Underline, Italicize, and Strikethrough
      2. Text Color
      3. Bulleted and Numbered Lists
      4. Indentation and Text Alignment
    1. Copy and Paste Tools
      1. Pasting Safely
    2. Special Tools
  4. How can I add, modify or remove pages?
  5. Can I delete multiple comments at once? 
  6. Editor shortcuts
    1. While In View Mode
    2. While in Edit Mode
  7. Edit Lock

 

Editing a page

To edit a page on your workspace, simply click the "Edit" tab at the top left of your screen or hit the "E" key on your keyboard.  Make your edits and then click "Save" or Ctrl+S to finalize and publish those changes.

What is the Point-and-Click editor?

The Point-and-Click editor offers a simple way to create workspace pages. You can edit pages just as you would if you were doing word processing. In this WYSIWYG (what-you-see-is-what-you-get) editor, text and graphics appear exactly as when viewed on the workspace page. Even better, you can use Plugins to easily insert a shared calendar, a YouTube video, stock chart, photo slideshow, or almost anything else.

 

 

A screenshot of this page in Edit mode.

Format Text Tools

Below is the current selection of tools available in the Editor's toolbox.  You may recognize some of the tools, as many of them are universal tools used in word processing and other WYSIWYG programs.  You can add emphasis to text by using the Bold, Underline, Italic tools.  Striking through text allows you to mark mistakes or changes that you've made.

 

Bold, Underline, Italicize, and Strikethrough

To use these formatting tools, simply select the text you want to change, and click the button on your Editor toolbar.  If you'd like to remove the formatting, simply select the text and click the appropriate button to undo the formatting.  For example, to remove the Bold formatting from a text, select the bolded text and click the Bold button on the Editor toolbar.

Button Example Text

Bold

 The quick brown fox jumped over the lazy dog.

Underline

 The quick brown fox jumped over the lazy dog.

Italicize

 The quick brown fox jumped over the lazy dog.

Strikethrough

 The quick brown fox jumped over the lazy dog.

 

Text Color

There are two buttons which let you control the foreground and background text color.  You can use text color to make your text stand out, or to simulate a highlighter.

Button Example Text

 

Text Foreground Color

 This text's foreground was turned red.

Text Background Color

 This text's background was turned yellow.

 

Bulleted and Numbered Lists

To create a bulleted or numbered list, simply type the content of the list first, pressing Return or Enter at the end of each item.  Then select all the contents of the list and press the appropriate button to bullet or number the list.

Button Example Text

Bulleted List
  • Item #1
  • Item #2
  • Item #3
  • Item #4

Numbered Lis
  1. Item #1
  2. Item #2
  3. Item #3
  4. Item #4

 

Bulleted and Numbered List Options

Once you've made a bulleted or numbered list, there are a few options you can set for each kind of list.  Simply right-click (or Control+click on the Mac) the listing you want to change and select "Bulleted List Properties" or "Numbered List Properties" to set the different options. 

 

For bulleted lists, you can set the bullet markers to be empty white circles, filled discs, or squares:

Circle Disc Square
  • Item #1
  • Item #2
  • Item #3
  • Item #4

 
  • Item #1
  • Item #2
  • Item #3
  • Item #4
  • Item #1
  • Item #2
  • Item #3
  • Item #4

 

For numbered lists, you can set the kind of numbering system, and where that numbering starts:

 

Starting from another value

 Letters (upper and lower case) Roman Numerals (upper and lowercase)
  1. Item #1
  2. Item #2
  3. Item #3
  4. Item #4 

 
  1. Item #1
  2. Item #2
  3. Item #3
  4. Item #4

 

  1. Item #1
  2. Item #2
  3. Item #3
  4. Item #4
  1. Item #1
  2. Item #2
  3. Item #3
  4. Item #4

 

  1. Item #1
  2. Item #2
  3. Item #3
  4. Item #4

 

Indentation and Text Alignment

For greater control of your page content's layout, you can set indents and align text, images, and plugins either left, center, or right.

 

 

Button Example Text

Indent

The quick brown fox jumped over the lazy dog.

The next line is indented on the same level.

Remove Indent

The quick brown fox jumped over the lazy dog.

The next line is indented one less level than the last line.

(This button is disabled if there is not enough room to remove an indent.)

Align Left

 This text is aligned to the left margin.

Center

 This text is centered.

Align Right

 This text is aligned to the right margin.

Copy and Paste Tools

You can use the copy and paste tools to move links or page content from one workspace page to another. 

 

Button Function

Copy

Copy the selected text, and put it into the computer's memory.  This text can be then pasted anywhere using the "Paste" command.

(Ctrl+C on the PC, Apple+C on the Mac)

Paste

Paste the text in the computers memory into your workspace editor.

(Ctrl+V on the PC, Apple+V on the Mac)

 

Pasting Safely

When you want to add content from an external source to your workspace, sometimes pasting is an easy way to do this, but please be aware that there's a safe way to paste information.  Pasting text, tables, or other information from MS Word, Excel, or other websites can insert a significant amount of HTML code that can interfere with your workspace page's code and cause undesired effects.

 

Pasting Text

To safely paste text into your workspace page, please first paste the text into Notepad (for Windows), TextEdit (for Macs, need to choose plain-text format setting) or another plain-text editor and then copy the plain text and paste that into your workspace.  Running text through the plain text editor strips the information of any formatting or other HTML that can upset the proper functioning of your workspace page 

Adding Tables

The safe way to add a table from MS Excel (or another spreadsheet program) is to use your workspace's Spreadsheet plugin.  You can find more information on this here. 

Adding Images

To safely add images from other sources to your workspace, please upload the images and then use the "Images and files" tab in the "Insert Links" Page Tool that appears on the right-side of The Editor screen.  Click here for more information. 

Adding Sounds or Video

You can use available plug-ins to safely insert sounds or video to your workspace page.  For additional information on adding sounds or music, please click here and if you want to know more about inserting video, please click here. 

Special Tools

Button Function

 Undo

 Make a mistake or aren't satisfied with the change you just made?  We've got you covered with the Undo tool (or CTRL-Z).  This button is disabled if there is nothing to undo in the editor.

Insert Link

  The Insert/Edit Link tool allows you to easily insert links to workspace pages, folders, external URLs, or e-mail addresses. 

Insert Table

 Use this tool to create a new table.  To edit an existing table, simply right-click (or Control+Click on Mac), to edit the Table properties.

Insert Horizontal Line

The Horizontal Line tool allows you to make clear separations between different sections of content on your page. 

Example:

This  text is separated from the rest by a horizontal line.

Remove formatting

 Removing Formatting will set selected text back to default formatting. 

Spell Check

 The Spell Check tool reviews user's text to identify spelling mistakes. Mistakes will have a red-dotted underline; by right clicking on those mistakes the tool will provide a list of potential corrections.

Insert Plugin

 The Insert Plugin tool allows you to select from a number of productivity and enhancement plugins.  For more information on Plugins, please check out this page.

 

By changing the format, you can create quick headings, which will also allow you to create a Table of Contents (find out more here).  Changing the font style or size can enhance the impact and energy of your words.  For those familiar with HTML, the Source tool allows you to edit your page content from within the HTML Source Code.

How can I add, modify or remove pages?

See  Managing Pages

Can I delete multiple comments at once? 

Comment deletion is an irreversible operation on your workspace (you can't get them back once they are gone), so only users with Administrator and Editor permission on a workspace can delete comments. It is not possible to delete multiple comments at one time.

 

 

Editor shortcuts

Save youself some time with a few handy hotkeys:

 

While In View Mode

  • Ctrl-/ puts keyboard focus in the search box
  • Ctrl-E opens the Point-and-Click Editor
  • Ctrl-U will exit Edit mode as long as keyboard focus isn't in the edit box.    

While in Edit Mode

  • Ctrl-L insert a link
  • Ctrl-C to copy selected text
  • Ctrl-V to paste selected text
  • Ctrl-B bold selection
  • Ctrl-I italic selection
  • Ctrl-U underline selection
  • Ctrl-S save the page

Edit Lock

The edit lock is a feature we have in place to prevent two people from editing the same workspace page at the same time.  There is no way to turn it off. If you are editing a page, no one else will be able to unless one of these things happens: 

  • You save the page.
  • You hit cancel and don't save your changes.
  • You make no changes on the page for five minutes or more. 

If you leave the page alone for more than 5 minutes, another user can "steal" editing privileges from you. This cancels your changes and they can make their own changes.

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